MR. NIK HARIS BIN NIK IBRAHIM
Director of Finance Division

PN. NOR SUHAILA BINTI MOHAMED NOOR
Head of Financial Management Department

MS NABILA BINTI MUHAMAD RADZI
Head of Accounts Department

MRS. ZURINA BINTI OMAR
Head of Procurement Department


CLIENTS CHARTER FINANCE DEPARTMENT

  1. Ensuring the payment process is completed within fourteen (14) working days contingent on all requisite forms being complete.
  2. Ensuring that monthly salary payment is according to schedule and no later than the 25th
  3. Ensuring the tender process is complete sixty (60) days after receiving specifications and completed documents from the respective department/unit.
  4. Ensuring the quotation process is complete thirty days (30) after receiving specifications and completed documents from the respective department/unit.
  5. Ensuring the release of local/department orders for procurement within seven (7) working days from approval and completed application; whether by tender/official quotation/direct purchase.
  6. Ensuring the accounting system complies with the Standard Accounting for Government Agencies (SAGA) and to obtain accreditation from the National Audit Department.

FINANCE DIVISION

  1. This department functions to ensure that the financial and accounts management for the NSI is executed professionally and efficiently based on established financial rules, regulations and procedures.
  2. This division is divided into three main departments:
  3. Accounts Department
  4. Financial Management Department
  5. Procurement Department

 

ACCOUNTS DEPARTMENT

This department functions to ensure the accounting and financial system in ISN is accounted accurately and follows established accounting rules and to prepare data and accounting information that is accurate in order to prepare the Institute’s financial statement accurately and timely.

Functions of the Finance Department

  1. To prepare the annual financial statement ending 31 December every year.
  2. To manage accounting and prepare the Institute financial report.
  3. To prepare the Institute’s Bank Reconciliation Statement.
  4. To make investments that involve financial instruments on behalf of the Institute.
  5. To manage receipts /revenue for the Institute.
  6. Secretariat for Financial and Accounts Management Committee Meeting (JPKA)
  7. Aligning the VOT
  8. Managing the receivables account report.
  9. Coordinating the audit report.
  10. Handling issues regarding the ISN accounting system.

 

ACCOUNTS MANAGEMENT DEPARTMENT

Responsible for efficient and orderly expense planning as well as financial support for all departments/centers/divisions in the Institute in order that all activities and programs can be run efficiently and effectively.

Functions of the Financial Management Department

  1. Managing the payment of claims for services rendered and supplies provided.
  2. Managing the payment of salaries for contract/permanent staff/officers.
  3. Managing the payment of allowances.
  4. Managing staff claims and payments.
  5. Preparing the Institute’s annual budget.
  6. Providing expert advice on financial management.
  7. Overseeing issues of financial administration.

 

PROCUREMENT DEPARTMENT

Responsible for managing procurements in an efficient and professional manner.

Functions of the procurement department

  1. Managing purchases and acquisitions for supplies and services for the Institute through acquisition procedures through:
    1. Direct purchases
    2. Quotation
    3. Tender
  2. Procurement includes tender/quotation/direct purchase for all supplies/services/work.
  3. Secretariat for the Institute Procurement Committee.
  4. Secretariat to the Institutes Procurement Board A and B.
  5. Managing the overseeing, collection and aligning of information on Institute procurement.
  6. Issues regarding company registration and contractor.